Assistant Shelter Manager - Paid
Full Time
The Assistant Shelter Manager will work under the direct supervision of the Shelter Manager.
– must hold a valid drivers license and pass a criminal record check
– 38 hours per week including some evenings and weekends – delegation of which to be determined together with Shelter Manager and board liaison
– In all areas – work together with the Shelter Manager in a positive and productive manner
– Together with the Shelter Manager, submit monthly report to Board
– Direct concerns/inquiries to Shelter Manager and/or Board Liaison
– In all matters, refer to PVHS policy for direction. When unsure, direct concerns to Board of Directors
– In all areas, the Assistant Shelter Manager will conduct themselves in a professional manner
Duties:
Morning Shift Leader
– complete daily cat and dog chores with volunteer team
– administer medications as per med charts
– coordinate shifts and schedule volunteers
– report volunteer concerns, animal health or behavior concerns to the Shelter Manager
– sanitize kennels
– assist with exercising dogs
Volunteers
– recruitment, orientation and training of all shift leaders and chore volunteers
– interview volunteers prior to start date
– coordinate volunteers – schedule/events
– monitor volunteer performance
– update volunteers on procedures and information
– establish chore routines and expectations
Public
– work together with board to determine public hours
– handling public animal showings
– coordinate adoptions/adoption process/adoption follow up
– update website/facebook, check/respond to emails
– handling public hours, and the interactions therein
– manage financial transactions with Chromis system, balance till at end of shift
– manage public shift volunteers
Animals
– daily care and observation
– medical care/monitoring
– handle intakes/returns
– assist with behavior assessments
– recruit and monitor foster placements
Shelter
– manage supply inventory
– coordinate food order, supply orders with board liaison
Administrative
– update/manage animal records
– network with other rescues/animal organizations
– monitor other paid staff in Shelter Manager’s absence
– additional tasks assigned by the Shelter Manager
Please email resume and cover letter to president@pvhsociety.ca
Closing date: Friday, September 14, 2018
Thank you to all who apply, but only those selected for an interview will be contacted.
**Detailed position description available upon request
Vice President - Board of Directors (Volunteer)
Term: 2 Years
Authority/Responsibility
- Provides leadership to the Board of Directors
- Encourages Board members to participate in meetings and activities
- Plays a role in supporting Fundraising activities and events
- Promotes the organization’s purpose in the media and the community
- Assists President with ongoing tasks
- Assists President with staffing decisions, discussions, and staffing support
Requirements/Skills:
- Knowledge of Robert’s Rules of Order
- Experience in a leadership role
- Diplomacy
- Strong organizational skills
- Ability to handle difficult situations with professionalism
- Strong team player
- Problem Solver
Public Shift (Volunteer)
This position requires confidentiality at all times. As you will be working with the general public handling inquiries about our animals, but also potentially their pets to be surrendered and personal information on forms, it is very important to be professional, courteous and confidential at all times.
Some of the basic tasks to be completed by the Public Shift Volunteer:
- Answering the telephone during public hours and taking messages or assisting the public
- Tracking attendance of the visitors
- Greeting visitors and inquiring as to what services they require
- Providing forms for visitors in regards to volunteering, adoption applications etc.
- Conduct reference checks when needed
- Conduct adoption follow ups when needed
- Dust and tidy the main lobby area so it is presentable to the general public
- Assisting in adoption pick-ups (fill in paper work as required)
- Assisting in surrenders (fill in paper work as required)
- Assist with payments for services PVHS offers, including gift shop items
- Assisting with viewing animals for adoptions (showing visitors around the shelter)
- Odd jobs as required
Skills Required
- Very polite when dealing with the public
- Excellent communication skills primarily verbally
- Patient and understanding
- Comprehension of confidentiality
- Excellent “Public Relation” skills
- Attention to detail
- Punctual
- Experience dealing with the public and answering the telephone
