Available Positions

Secretary - Board of Directors (Volunteer)

Term: 2 Years

Authority/Responsibility

  • Takes down minutes of monthly meetings, prepares draft within 3 days
  • Send draft of minutes to President to check for errors or omissions
  • Complete final draft of minutes
  • Present minutes at Monthly meeting to be adopted by Board

Requirements/Skills:

  • Strong English skills – both written and spoken
  • Attention to detail and factual accuracy
  • Ability to use Technology – word processing, emails, data collection
  • Ability to summarize information accurately and quickly
  • Ability to record minutes in a factual objective manner
  • Working knowledge of Roberts Rules of Order

The Board of Directors meets on the second Monday of each month.

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Public Shift - Volunteer

This position requires confidentiality at all times. As you will be working with the general public handling inquiries about our animals, but also potentially their pets to be surrendered and personal information on forms, it is very important to be professional, courteous and confidential at all times.

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Some of the basic tasks to be completed by the Public Shift Volunteer:

  • Answering the telephone during public hours and taking messages or assisting the public
  • Tracking attendance of the visitors
  • Greeting visitors and inquiring as to what services they require
  • Providing forms for visitors in regards to volunteering, adoption applications etc.
  • Conduct reference checks when needed
  • Conduct adoption follow ups when needed
  • Dust and tidy the main lobby area so it is presentable to the general public
  • Assisting in adoption pick-ups (fill in paper work as required)
  • Assisting in surrenders (fill in paper work as required)
  • Assist with payments for services PVHS offers, including gift shop items
  • Assisting with viewing animals for adoptions (showing visitors around the shelter)
  • Odd jobs as required

Skills Required

  • Very polite when dealing with the public
  • Excellent communication skills primarily verbally
  • Patient and understanding
  • Comprehension of confidentiality
  • Excellent “Public Relation” skills
  • Attention to detail
  • Punctual
  • Experience dealing with the public and answering the telephone

Building Maintenance/Supervisor - Volunteer

Term: 2 years

Authority/Responsibility

  • Stay current with building issues and concerns
  • Ability to address minor building and repair issues
  • Generate contacts within the community relevant to long term and short term building projects
  • Make suggestions to board regarding solutions to building maintenance issues
  • Maintain Shelter Van – bring for service appointments, be alert for repair issues with van
  • Attend Monthly board meetings
  • Attend annual AGM
  • prepare and present report at monthly board meetings and AGM
  • Understands and adheres to Board policy
  • Coordinate building projects and repairs in conjunction with the Shelter Manager
  • Make sure that regular building maintenance in performed (ie: Furnace, HVAC, appliances, etc)

Requirements/Skills:

  • Skills and understanding in the areas of general repair and building maintenance
  • Ability to assist in preparing for capital projects:
  • Preparing estimates, working with contractors on estimates when necessary
  • Preparing PVHS site for capital projects
  • Ability to work together with Shelter Manager and Board to trouble shoot solutions to Maintenance issues
  • Willingness to seek out and meet with outside contractors/experts to explore solutions to PVHS building capital issues
  • Ability to clearly communicate building problems to contractors

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Treasurer - Volunteer

Term - 2 Years

Authority/Responsibility

  • Attend monthly board meetings.
  • Serves as chair of the finance/audit committee.
  • Provides monthly reports to the Board on the financial state of the organization.
  • Orients the new Treasurer.
  • Reviews monthly bookkeeping and advises of any changes required
  • Completes payroll bi-weekly (reviewing hours of staff, ROE’s as required)
  • Prepares payroll remittance forms monthly due on the 15th of each month
  • Communicates with CRA on matters related to GST, payroll, charity status, etc.
  • Complete yearly Charity Return.
  • Complete semi-annual GST form.
  • Complete yearly T4s for employees.
  • Responsible for answering or looking into financial related questions or concerns of the Board.
  • Responsible for implementing and monitoring internal controls of the organization.
  • Developing the annual budget and presenting it to the Board in comparison with actual results.
  • Preparation of the year-end financial statements
  • Developing any financial presentation material required for fundraising or grant requirements.
  • Presenting financial information at grant hearings and annual general meeting.
  • Aides and communicates with the accounting staff on day to day financial

Requirements/Skills:

  • Knowledgeable in general accounting and finance information.
  • Ability to translate financial information and financial concepts to the Board.
  • Knowledgeable in Microsoft office software.
  • Knowledgeable in an accounting program (quickbooks).

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